When it comes to the business world, the most common and the most used communication channel is email. Whether a company wants to send instructions to its employees or a brief to its clients, they will do it via emails. Businesses send tons of information using this channel, and some of that information is highly sensitive. Most people believe that sharing sensitive information via email is safe, but that is not the case entirely. Platforms like Outlook and Gmail don’t encrypt your emails automatically when you are sending it, which means one wrong click can send your information into the wrong hands. So it is highly recommended that you encrypt the emails yourself in order to avoid any leak. Let’s take a look at a few of the benefits you can enjoy with email encryption.
In today’s modern age, data is everything, and if you have not taken any precautionary measures to protect your data, then you are operating at a huge risk. The information you are exchanging via emails with your employees, clients, and other stakeholders is highly sensitive, and if it gets into the wrong hands, it can damage your business. For example, if your competitors get to know what you are up to, they can steal your idea or can do something to make it less effective.
Avoids Identity Theft
If anyone gets access to your email, they can send email to anyone from your account, and they can read your inbox as well. That does not only put your business at risk, but it puts you at risk as well. If the emails are encrypted, then the person would not be able to read your emails or send new ones. Also, if someone has stolen your email and has sent encrypted emails to someone, you can check https://trustifi.com/how-to-open-encrypted-email/ as it can help you decrypt those emails. That way, you will be able to know what was in that email and negate the situation before it gets worse.
If your emails are not encrypted, then your confidential information like sales reports and credit card numbers are also at a huge risk. This information will not just include your personal bank account number and social security number but it will include that of your employees and clients as well. If the data with this level of sensitivity gets into wrong hands no one can imagine what the other person can do with it. It can cause you to lose a big amount of money as well so it is highly advised you encrypt emails with such information before sending.
When you send an email, it creates an automatic backup, which is then sent and saved to Simple Mail Transfer Protocol (SMPT). These backups of emails stay in SMPT for a long time, and if anyone has access to the backup data, they can access the emails as well. That is why you should encrypt your emails because even if someone accesses them via backup, they won’t be able to read it.